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Staff Training

HR Workshops on Workday

The AI for All Initiative provides official UCF training in the form of HR-affiliated online (synchronous) workshops that appear in your list of official training sessions on Workday. Here are the details for the Workday workshop:

Title: Supercharge Your Day Job with Artificial Intelligence

Many of us have tried Generative AI (GenAI) tools like ChatGPT before, but what about using it in your day job at UCF? Where are the areas where GenAI can make us faster, more productive, and free up time for creativity, deeper thinking, and meaningful work? We’ll briefly review what GenAI is and how it works, then address its advantages and weaknesses. We will also touch on effective prompt engineering for greater productivity.

Outcomes: By the end of the workshop, participants will be able to:

  1. Explain how large language models of AI work, including their strengths and limitations
  2. Log in to the only safe AI at UCF (Copilot)
  3. Apply basic prompt engineering techniques
  4. Differentiate when to use AI (and when not to)
  5. Apply AI tools to make their everyday jobs faster, easier, better
  6. Explain how “co-creating” with AI works, and which tasks are better left to humans

To sign up for a live Zoom session:

  • Please log in to Workday and click on the “Menu” icon at the top, left-hand side of the screen.
  • Next, select “Learning” from the list, and look for “Discover” on the left-hand side of the screen you are redirected to.
  • Once you are taken to the “Discover” page, click on the “Browse Learning” button.
  • After you reach the “Browse Learning Content” page, use the search bar under the blue banner to search for “Supercharge”.
  • Find the “Supercharge Your Day Job with Artificial Intelligence” link and click on it.
  • Finally, click on “Select Offering” and choose a date and time that fits your schedule.

Here are upcoming Fall 2025 Zoom sessions:

  • October 9, 2:00-3:00
  • November 6, 11:00-12:00

Asynchronous Video Training

Staff members who wish to watch an asynchronous video instead of attending a Zoom meeting can access the content via YouTube or by watching the embedded video below.

Note: If you open the video in YouTube and look for the grey box under the “Karen L. Smith Faculty” title, you will see a “Links to Resources in the Video…more“. Click on “more” to access the links! 😊

In-Person Workshops for Staff Groups

In addition to the live Zoom workshop and the asynchronous YouTube video offerings, the AI for All Initiative as allows for in-person workshops for Staff groups, and we welcome the opportunity to address an entire department or division. Groups can request the “Supercharge Your Day Job with Artificial Intelligence” session or request custom workshops to address groups’ specific questions or interests that come up after Staff members have attended the “Supercharge Your Day Job with Artificial Intelligence” training.

Requests for in-person Staff workshops can be sent to ai@ucf.edu. In your message, please provide the following information:

  1. The group name (SVAD Staff, Rosen Staff, etc.)
  2. The group size
  3. Preferred meeting location – We are happy to come to you!
  4. 2-3 dates and times when the group is available to meet.
  5. Topics of interest – Suggestions include, but are not limited to:
  • “Supercharge Your Day Job with Artificial Intelligence” (Foundational AI knowledge and skills training)
  • Advanced Prompt Engineering for Higher Ed Staff
    Learn techniques for refining prompts to produce more accurate, tailored, and creative results.
    Explore context layering, role-based prompting, and multi-step queries to improve AI responses.
  • AI for Productivity and Workflow Automation
    Use AI tools like Copilot to streamline repetitive tasks such as email drafting, scheduling, and document summarization.
    Focus on “quick wins” that make daily operations faster and easier.
  • Responsible and Ethical AI Use at UCF
    Dive deeper into data privacy, bias, and intellectual property concerns.
    Understand UCF’s AI policies and learn how to evaluate tools for security and compliance.
  • Using AI for Better Communication
    Practice using AI to improve email tone, write clearer memos, and craft concise summaries.
    Includes examples tailored to staff roles like advising, administrative coordination, and student outreach.
  • Creative AI: Visuals, Marketing, and Presentations
    Use AI tools to create visuals, graphics, and presentation aids while maintaining accessibility and copyright standards.
    Tailored for staff who prepare newsletters, event materials, or public-facing content.
  • Co-Creating with AI: Human + Machine Collaboration
    Go beyond simple queries to learn how to “work with” AI iteratively.
    Explore techniques for brainstorming, drafting, revising, and finalizing projects collaboratively.
  • AI for Research Support and Information Gathering
    Learn how AI can summarize reports, generate literature overviews, and extract insights from long documents.
    Especially helpful for staff who support faculty research, grants, or reporting.
  • AI in Accessibility and Inclusion
    Use AI to draft accessible content, generate alt text, translate materials, and simplify complex language.
    Discuss benefits and pitfalls for making university resources more inclusive.
  • Evaluating AI Output: Trust but Verify
    Train staff to critically evaluate AI-generated content for accuracy, appropriateness, and institutional alignment.
    Includes hands-on exercises using real-world higher ed scenarios.