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Staff Training

HR Workshops on Workday

The AI for All Initiative provides official UCF training in the form of HR-affiliated online (synchronous) workshops that appear in your list of official training sessions on Workday.

To sign up for a live Zoom session:

  • Please log in to Workday and hover the mouse pointer over the “Personal” icon at the top, left-hand side of the screen, under the “Home” icon.
  • From the pop-up menu, click on “Learning” from the list, and look for “Discover” on the left-hand side of the screen you are redirected to.
  • Once you are taken to the “Discover” page, click on the “Browse Learning” button.
  • After you reach the “Browse Learning Content” page, use the search bar under the blue banner to search for the session you are interested in:
  • Type in the whole title or 1-3 key words from the title of the session you want to enroll in.
  • Find the title of the applicable session link and click on it.
  • Finally, click on “Select Offering” and choose a date and time that fits your schedule.

Scheduled Summer and Early Fall 2026 Zoom sessions:

  • July 28 @ 11 AM-12 PM: Supercharge your Day with AI – This is a broad, 1-hour introductory session that introduces novice-level users of AI to information about how LLMs work, the elements of AI Fluency championed by the AI for All initiative, information about data security when using various AI products, and information about how to craft effective prompts.
  • August 31 @ 12-1 PM: Supercharge your Day with AI
  • September 14 @ 12-1 PM: Supercharge your Day with AI
  • September 22 @ 11 AM-12 PM: Prompt Engineering Essentials for Effective AI Use – This 1-hour webinar is designed for people who have already attended a “Supercharge” session or for people who have used AI but would like additional guidance on how to write an effective prompt to maximize its potential in their work.  We will review the elements of AI Fluency and data security and focus on different prompt engineering techniques people can use to get the most relevant output from AI products.  This session is designed to give attendees 1-2 opportunities to practice with the techniques presented and report the results of their practice sessions with the trainer and other participants.
  • September 29 @ 11 AM-12 PM: Supercharge your Day with AI

Asynchronous Video Training

Staff members who wish to watch an asynchronous video instead of attending a Zoom meeting can access the content via YouTube or by watching the embedded video below.

Note: If you open the video in YouTube and look for the grey box under the “Karen L. Smith Faculty” title, you will see a “Links to Resources in the Video…more“. Click on “more” to access the links! 😊

In-Person Workshops for Staff Groups

In addition to the live Zoom workshop and the asynchronous YouTube video offerings, the AI for All Initiative as allows for in-person workshops for Staff groups, and we welcome the opportunity to address an entire department or division. Groups can request the “Supercharge Your Day Job with Artificial Intelligence” session or request custom workshops to address groups’ specific questions or interests that come up after Staff members have attended the “Supercharge Your Day Job with Artificial Intelligence” training.

Requests for in-person Staff workshops can be sent to ai@ucf.edu. In your message, please provide the following information:

  1. The group name (SVAD Staff, Rosen Staff, etc.)
  2. The group size
  3. Preferred meeting location – We are happy to come to you!
  4. 2-3 dates and times when the group is available to meet.
  5. Topics of interest – Suggestions include, but are not limited to:
  • “Supercharge Your Day with Artificial Intelligence” (Foundational AI knowledge and skills training)
  • Prompt Engineering Essentials for Effective AI Use
    Learn techniques for refining prompts to produce more accurate, tailored, and creative results.
    Explore context layering, role-based prompting, and multi-step queries to improve AI responses.
  • AI for Productivity and Workflow Automation
    Use AI tools like Copilot to streamline repetitive tasks such as email drafting, scheduling, and document summarization.
    Focus on “quick wins” that make daily operations faster and easier.
  • Responsible and Ethical AI Use at UCF
    Dive deeper into data privacy, bias, and intellectual property concerns.
    Understand UCF’s AI policies and learn how to evaluate tools for security and compliance.
  • Using AI for Better Communication
    Practice using AI to improve email tone, write clearer memos, and craft concise summaries.
    Includes examples tailored to staff roles like advising, administrative coordination, and student outreach.
  • Creative AI: Visuals, Marketing, and Presentations
    Use AI tools to create visuals, graphics, and presentation aids while maintaining accessibility and copyright standards.
    Tailored for staff who prepare newsletters, event materials, or public-facing content.
  • Co-Creating with AI: Human + Machine Collaboration
    Go beyond simple queries to learn how to “work with” AI iteratively.
    Explore techniques for brainstorming, drafting, revising, and finalizing projects collaboratively.
  • AI for Research Support and Information Gathering
    Learn how AI can summarize reports, generate literature overviews, and extract insights from long documents.
    Especially helpful for staff who support faculty research, grants, or reporting.
  • AI in Accessibility and Fairness
    Use AI to draft accessible content, generate alt text, translate materials, and simplify complex language.
    Discuss benefits and pitfalls for making university resources more inclusive.
  • Evaluating AI Output: Trust but Verify
    Train staff to critically evaluate AI-generated content for accuracy, appropriateness, and institutional alignment.
    Includes hands-on exercises using real-world higher ed scenarios.